Effective 5 Aug. 2011
At PHR we are firmly committed to respecting the privacy of users of our web site. This Privacy Statement describes what information we collect on the web and how it is used. Your submission of data to the PHR site indicates your agreement with the terms of the Privacy Statement.
This website is powered by Convio, a leader in providing web content management tools to non-profit and charitable organizations, allowing organizations to provide a comprehensive suite of services for their members.
Personal information is obtained in a number of ways, including: via your navigation of the PHR site, registration to our online community/member center, online transactions, and your continued involvement with activities conducted via the PHR site, such as action alerts. We pledge to maintain high security standards over your data and always strive to protect it from unsolicited usage and abuse.
Information Collected and Usage
When you visit the PHR website, we may ask you for several types of information. Personal information includes your name, email address, home mailing address, phone numbers, age, professional specialty, affiliation, year of graduation (if a student), and financial transactions taken (see e-commerce transactions section below). Anonymous information collected by the system includes your country, OS/browser settings, and language preferences. Depending on your activities while on the site, additional information such as site navigation, subscription preferences, actions taken, and personal settings and preferences may also be recorded by PHR/Convio.
The types of information we collect, and why, are summarized below:
- Cookies are small pieces of information that are stored by your browser on your computer's hard drive. Most Web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. If you do decide to block cookies, though, aspects of this site may not function properly. An example of the types of information stored in a cookie include your browser and operating system, what pages at the PHR site you visited, and your login information.
- IP Address is a unique number that identifies every computer on the Internet. Each time you connect to the Internet your machine is assigned an IP address; this identifies each sender or receiver of information that is sent across the Internet.
To make full use of PHR's web services, you will need to log-in and complete our registration form. This form includes basic demographic data, including your name, email address, home or work address, and subscription preferences (for news and alerts specific to our work that is of interest to you), and phone number. We collect and store this information in the Convio database. Your email address is not shared with other clients of Convio or other groups.
Once you have registered with us, you will receive a Login Identification that will be used to verify that you have the rights to access content on the site personalized for your preferences. We will also use information provided to us during registration, as well as your activities while visiting the site, to tailor content and services to you individually. Examples of these data include your areas of interest (such as personalized Action Alerts directly to your policymakers, event registration, preferred campaigns, purchases and donations, etc.), technical specifications of your system (OS/Browser versions, email preferences such as HTML vs Plain Text, etc.), and the pages of the PHR site you visit most often. By studying this information, we will be able to update you about upcoming campaigns, events in your community, new information that may interest you, and improve your overall experience in the PHR online community.
When making donations to PHR, personal information about you will be collected to complete the transaction. That may include your name, billing address, phone number, and relevant credit card type and bank account information. Convio does not store the full credit card number in its database, just the last four digits of the credit card. All such transactions will be scrambled using industry-standard SSL (Secure Sockets Layer) encryption technology (provided by Convio's online gateway partner Verisign) before being sent over the Internet. Convio will store credit card numbers in an encrypted form in the Convio database only as required to fulfill financial transactions as part of the Services provided to PHR, and will only display the last four digits of credit card numbers on web pages or confirmation emails. Convio represents that it complies with payment card industry data security standards.
In addition to collecting this personal information when you perform a transaction on the PHR site, we will also assemble information about the types of transactions you create. This data may be used in PHR-sponsored marketing and updating of the site's services to its members, as well as to notify you of similar upcoming events, products, and services. In addition, aggregate data surrounding the number and types of commercial transactions on the site may be used for maintenance and reporting purposes, but will never include personal data relating to a particular transaction.
Demography & Action:
One of PHR's goals is to raise awareness of human rights abuses and encourage action to make change. To this end, PHR, through its online Action Center, will need your home address (including zip code and county) to identify your representatives in Congress and provide you with their contact information. Additionally, we may also use your names and affiliations for any petitions or letter signings that you opt-in to. Your consent will be sought in any case where we use your name or affiliations.
When signing up for a PHR-sponsored conference, you will be asked to provide both personal and conference-specific information, including workshop preferences, meal preferences, medical specialty, school/group affiliation(s) and graduation year (if a student). This information will be used to tailor elements of the conference for your benefit, as well as to provide us with demographic information about the attendees and the conference such as popular workshops and the breadth of participants. This information may also be used to update you about upcoming events that may be of interest.
PHR requires that all members provide a valid email address when registering with the website. This email address is necessary for you to take full advantage of the benefits provided by PHR, including email updates about current and upcoming events based on personalized interests, access to forums, e-newsletter subscriptions, action alerts, and various other member services.
Your email address will only be used by PHR. We do not sell, rent or share email addresses with any third-party vendors.
If you wish to be removed from our e-mail mailings, please update your subscription preferences, or unsubscribe by completing the form to change your email subscription or remove your email address from our list.
Legal Duty, Affiliates, and Consent
Legal Duty to Disclose:
PHR will adhere to requirements for disclosure imposed by law or under a subpoena or warrant.
This Web site may make blogs, public chat rooms, forums, message boards, and/or news groups available to you from time to time. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose any personal information.