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Program Assistant

Position Summary

Reporting to the director of programs and coordinating with program officers and staff for the Asylum and Research and Investigation units, we seek a program assistant to join our team.  This is an ideal opportunity for someone starting a career in the human rights field who possesses at least one years’ experience in a professional setting.

As the program assistant, you will support the daily operations of PHR programs by carrying out tasks including logistics, travel, expense and budget tracking, communications, outreach, meeting coordination, and network support. You will play a central role in migration of Asylum and other program data into a new database.

This position will be located in our New York City office. 

Reports to: Director of Programs

Location: New York, NY


  • Handling administrative tasks for PHR’s director of programs as well as delegated responsibilities for the Asylum and other programs, including arranging flights, reserving lodgings, organizing trainings, scheduling meetings, and creating and distributing written materials.
  • Serving as chief liaison between programmatic staff, volunteer clinicians, and outside legal and academic partners.
  • Coordinating research and investigation activities by volunteer clinicians and collecting and maintaining data reported out for such projects.
  • Working in collaboration with program officers to handle data collection and reporting, and monitoring programmatic data to assess progress towards quarterly and annual goals. Working creatively to establish program efficiencies through new uses of technology.
  • Working closely with the finance department to manage and track programmatic expenditure, including building budgets for grants, submitting purchase orders, and administering reimbursements.
  • Writing blog posts and other content, helping feed social media/advocacy channels, and monitoring social media in collaboration with the communications department.
  • Working with the development team to provide subject matter input into grant proposals.
  • Assisting in the hiring and supervision of interns.
  • Responding promptly to queries and requests for information from PHR colleagues and external parties where appropriate.
  • Carrying out all responsibilities in a timely manner to a high standard and consistent with the mission of PHR and the strategy of the program department.  
  • Carrying out any other tasks, including administrative responsibilities, as required.

Qualifications & Skills:

  • Bachelor’s degree
  • At least one years’ relevant work experience
  • Strong analytical, writing, and verbal skills; proven research skills and experience with Salesforce database a plus
  • Outstanding organizational skills, attention to detail, and follow-through a must
  • Energetic self-starter and proven ability to work effectively under pressure
  • A strong team player who demonstrates excellent interpersonal skills, maturity, creativity, flexibility, passion for the program mission, cheerful disposition, patience, and a good sense of humor
  • Proficiency with Excel and PowerPoint required; advanced knowledge of MS Publisher or other graphic design software a plus
  • Demonstrated commitment to cultural competency and human rights. Interest in and familiarity with immigrants’ rights and asylum law a plus. Comfortable working with people from diverse backgrounds and experiences
  • Demonstrated ability to work collaboratively, effectively, and professionally with multiple stakeholders and organizations

Salary & Benefits:
Salary is commensurate with experience.  PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.

How to Apply:
Please send a cover letter (with compensation requirements), writing sample of two to three pages, and resume to Include “Program Assistant” in the subject line.

PHR is an equal opportunity employer. We value a diverse workforce and an inclusive culture. PHR encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status.

Date Posted: June 8, 2017