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Grants Manager

Physicians for Human Rights (PHR) seeks an experienced and energetic grants manager to join our passionate team of human rights advocates. PHR receives the majority of its income through grants and therefore, the grants manager will play a major role in developing and monitoring the organization’s overall budget. The grants manager will be the point person for the overall management of grant spending, monitoring the programmatic and financial commitments to funders and related reporting, and developing the financial budgets for proposals pertaining to private foundations, government grants, and corporate grants. This position requires a detail-oriented, highly organized individual to track, analyze, and report results both internally and externally, while prioritizing competing deadlines. Additionally approximately a third of the position's time will be spent assisting the finance manager with day-to-day accounting tasks.

To these ends, as the grants manager will work closely with the director of finance & administration, the senior manager of institutional giving, the director of programs, finance manager, and their staffs of dedicated and dynamic professionals.

Reports to: Director of Finance and Administration

Location: New York, NY

Key responsibilities include:

  • Collaborating with development and program teams, to develop and maintain a schedule of reporting requirements and other performance benchmarks, with related deadlines for each grant and contract agreement, and ensuring the timely submission of all grant reports
  • Managing the administrative process for submitting grant reports and contracts, including establishing internal timelines to meet reporting deadlines, identifying reporting components, compiling/gathering the required documents, ensuring report completeness, and facilitating final submission
  • Developing budgets and budget narratives for grant and contract proposals, including assembling/creating necessary supporting financial and business documentation
  • Maintaining a detailed system for financial accounting and reporting of expenditures by grants and projects, and working with the finance manager and program teams
  • Partnering with program staff to familiarize them with all relevant contractual requirements and monitoring their spending progress to ensure that funds are spent in a timely manner and in compliance with grant agreements
  • Working with the finance manager to complete accounting processes, transactions, and reporting — including accounts payable, accounts receivable, bank reconciliations, wire transfers, audit preparation and coordination, and other duties as needed


  • A Bachelor’s Degree in accounting, finance, or related discipline
  • A minimum of three to five years demonstrated successful experience in grants management and ideally some experience in accounting in a non-profit setting
  • Outstanding organizational skills and significant proven experience establishing and maintaining complex financial tracking systems
  • Demonstrated project management experience including the ability to efficiently plan, organize, and manage multiple complex projects simultaneously with limited supervision or direction, while meeting deadlines
  • A strong working knowledge of Microsoft Office 2010 (Excel, Word and PowerPoint) with advanced proficiency in Excel
  • Familiarity with Sage MIP Financial Accounting or other accounting software
  • Knowledge of Generally Accepted Accounting Principles
  • Must be adaptable, resourceful, and detailed oriented, with the ability to work both independently and as a member of a team
  • Excellent interpersonal skills, including the ability to work with staff at all levels, interact with donors, and represent the organization tactfully and diplomatically is essential
  • A good sense of humor is a plus
  • A commitment to human rights is essential


Salary is based on experience and PHR’s commitment to internal equity. The grants manager is eligible to receive a generous benefits package which includes medical, dental, life, and disability insurances and the ability to participate in PHR’s retirement 403(b) plan—and receive ‘time-off’ benefits (i.e., vacation, holiday, sick days).

How to apply:

Please send a cover letter (with salary history) and resume to resumes [at] phrusa [dot] org. Please include the job title you are applying for in the subject line of your email.

PHR is an equal opportunity employer. We value a diverse workforce and an inclusive culture. PHR encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status.

Date Posted: March 7, 2014