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Director of Finance and Administration

PHR recently completed an extensive process of planning for growth and our next chapter. The culmination of that process was the launching of a $24 million fund-raising campaign, which was announced this past spring. This campaign will allow PHR to increase its impact in key areas, including the creation of a new advocacy unit and new program initiatives. The campaign was launched with an $8 million grant from the Open Society Foundations, representing one third of the campaign’s goal. Over the next four years, PHR will also make key investments in its development programs and overall infrastructure to support and sustain this growth.

The director of finance and administration is a new position to support these initiatives. The director will oversee the continued development of our budget and financial systems, and direct human resources, IT, and operations programs to support and sustain our growth plans. This is an exciting opportunity to join an established yet dynamic organization during an important expansion phase. The director of finance and administration will support a high-functioning staff already in place, while also having the opportunity to recruit/hire additional members of her/his team.

The director of finance and administration will be a member of the executive management team, and report to the executive director. This is a full-time position located in New York City. 

Reports to: Executive Director

Location: New York, NY

Responsibilities  

Financial Governance – lead the overall financial management processes, working with the controller and grants manager:

  • Provide financial oversight, including financial stewardship and financial planning, to enable the fulfillment of PHR’s annual work plans and long-term strategic plan.
  • Lead the organization-wide annual budget process, including budget development and reporting. Develop models and tools to enable effective planning and budget management at all levels.
  • Ensure accurate and timely management and reporting of the organization’s financial activities to appropriate constituents (governments/agencies, funders, board of directors, executive director, senior management team, budget managers, etc). This includes monthly financials and critical targeted notifications/discussions, cash flow monitoring/analysis/forecasting, internal controls, cost controls, annual audit, 990, and other functions.
  • Ensure that PHR’s policies and practices comply with government(s) and funder regulations, certifications, reporting, and licensing requirements. 
  • Work with pro bono counsel on matters relating to contracts, leases, human resources, and other areas as needed.
  • Develop and ensure policies that reflect responsible fiscal management.

Operations – direct PHR’s administrative and human resource departments, functions, and performance, working closely with her/his department managers (finance, HR, IT):

  • Identify and/or champion strategic and tactical operations improvement opportunities that will ensure the smooth operation of PHR’s offices (including overseas offices), as well as meeting all internal and external compliance and reporting requirements.
  • Manage PHR’s information technology function, including the protection of data. Manage external IT consultants and provide oversight and/or project management for sustaining or upgrading technology.
  • Develop and/or update organizational policies and procedures to streamline processes and ensure compliance and sound financial oversight.
  • Manage PHR’s human resources staff and/or consultants who oversee the day-to-day operations and planning for PHR’s human resources function.

Staff Management, Development and Coaching – actively engage with direct-report staff (finance, grants, HR, operations, IT ) to improve personal and departmental capability and effectiveness:

  • Recruit, hire, inspire, and mentor a high-functioning team.
  • Set clear organizational and departmental goals with area managers.
  • Provide individual performance planning, ongoing feedback, and formal evaluation.

Change Management and Human Resources – play a leadership role in setting the organization’s strategic direction and goals, and determining methods that empower staff to achieve those goals:

  • Help to create an organizational culture that can recruit, retain, inspire, and develop top talent. 
  • Advise the executive director on organizational structure, functions, and operational policies. 
  • Provide data and analysis for decisions involving employee benefits and business insurances.
  • Identify and guide professional development opportunities and employee wellness initiatives.
  • Oversee the contracting process for the hiring of all consultants and business partnerships. Ensure compliance with all local, state, federal, and foreign regulations related to employees, interns, and contractors/consultants.

Qualifications

  • Bachelor’s degree in accounting or other business degree, MBA in finance and accounting or CPA preferred but not required
  • 8+ years of mid- to senior-level financial management experience, preferably in a nonprofit environment. Experience working with restricted grants as a major source of revenue.
  • Strong management capabilities with the ability to hire, inspire, and maintain a team of top professionals, interns, and consultants  
  • Demonstrated budgeting skills and solid experience in financial systems, with a strong knowledge of Generally Accepted Accounting Principles and nonprofit accounting and accounting systems 
  • Experience managing grants and contracts, including federal awards
  • Exceptional strategic thinking and problem-solving skills, with the ability to lead the financial reporting and analysis required to support strategic decision making
  • Ability to effectively communicate complex financial data (both written and verbal), articulate trade-offs, and distill information into clear recommendations for a range of decision-makers
  • Familiarity with audit, compliance and internal control issues, and best practices related to risk management and insurance.
  • Keeps abreast of technology trends and developments and has the ability to supervise PHR’s IT function
  • Ability to maintain strict confidentiality in her/his work, exercising excellent judgment and discretion at all times  
  • Strategic thinking and long-range planning skills and proven ability to meet deadlines
  • Experience supervising a human resources function
  • Accomplished at working in an environment that is demanding and fast-paced, where there are sometimes competing needs and limited resources
  • A commitment to human rights and a good sense of humor a must

Salary and Benefits

This is a full-time position located in New York City. Salary is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.

How to Apply

Please send a cover letter (with compensation requirements) and resume to resumes@phrusa.org, including “Director of Finance and Administration, DFA-17-005” in the subject line.


PHR is an equal opportunity employer. We value a diverse workforce and an inclusive culture. PHR encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status.

Date Posted: September 25, 2017